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A partner with comprehensive experience and enthusiastic and reliable project managers, as well as a thorough understanding of not-for-profit scientific associations

The WMA GmbH is the full subsidiary of the Vienna Medical Academy, a non-profit organisation,

which has been successfully organising several thousand meetings and conferences of all sizes for over 120 years.

We are not a large multi-national enterprise, thus allowing us to be flexible, dedicated and personally committed and to offer tailor-made solutions for all our projects. 


Having been reliable congress organisers for decades, we are in a perfect position to meet any requirements for the organisation of your event.

A year with pressure and special requirements because of Covid 19 has been challenging for the whole world. But for us, the WMA GmbH, it has brought out the best of us. Together we are defeating challenges, getting even stronger and expanding our expertise to provide our best service in terms of virtual, hybrid or face2face meetings but also webinars.

project management & strategic concept

Planning a successful conference can be demanding, and broad shoulders are needed throughout the process.

We take care of this part so you can focus on the core of the congress:  science!

project management & strategic concept

Planning a successful conference can be demanding, and broad shoulders are needed throughout the process.

We take care of this part so you can focus on the core of the congress:  science!


International tax legislation doesn´t sound like fun to you? Don't worry! We will help you find the optimal solutions for your event. We will draft and monitor the event budget to make sure that there will be no surprises after the event.

budget & financial management
budget & financial management
registration & delegate services

Happy participants are regular participants and communication is key.

From online registration to the post congress survey, we make sure that all needs of your participants are met.

registration & delegate services
scientific programme coordination

Science is the core!

Without great science the best organisation will not be enough for your conference to succeed. We will bury ourselves in the adminstration so that you can focus all your resources on  content.

scientific programme coordination
exhibition and sponsor management

We understand that revenue from conferences form a substantial part of a society's income and support from industry is a significant part of the conference budget. We can help you to juggle the interests of all stakeholders to ensure both a great outcome for your industry partners and an impeccable scientific content.

exhibition & sponsor management

Do you remember the good days when we weren’t sure whether the internet would catch on? Well, a few things have changed since then and new gadgets appear almost every day. Not all innovations are for everyone, though. We and our trusted AV & IT partners will make sure that you will not lose sight of the wood for the trees.

event technology
virtual & hybrid events

The past months have shown us that flexibility is key: together, we will find the best solution for your meeting, whether this be face-to-face, virtual, or hybrid.

virtual & hybrid events
venue & onsite logistics

It’s showtime! Now comes the part that we love most, finally seeing all the hard work come together. We have been there with you for every  step of the way and now comes the finishing line.
Last minute cancellations? Unexpected surprises? Don’t worry, we have got it covered!

venue & onsite
marketing & communication

There is so much going on these days, but we will find a way through it to get the message to your potential participants. It´s a plus that we manage more than 40 medical scientific associations, often making it easier for us to reach your target group.

marketing &
speaker & faculty support

To us everybody is a VIP. But we take special pride in ensuring a smooth and satisfying experience for your speakers and faculty members, so that they can focus on delivering their contribution to your conference.

speaker & faculty
green meetings

If you care about the environment and want to make sure your conference does too, we as a certified Green Meetings organiser (a licensee of the Österreichisches Umweltzeichen) are your perfect partner. Let’s go green together!

green meetings
networking & side events

Exchanging ideas with fellow researchers or having the chance to talk to that one person who was responsible for that breakthrough in your field - wouldn’t it be lovely if we made sure your participants got the chance to do just that?  From formal to laid-back networking events – we have done it all before!

networking &
side events
health & safety

We are concerned about the health and safety of all our participants. Therefore, all our events are subject to current Covid-19 regulations and guidelines.

health & safety
core PCO

Are you tired of starting from scratch every year? Would you prefer to focus on developing your conference rather than sitting through hours of explaining the same issues to different agencies year after year?

Well, if you are looking for a long-term partner – we are available!

core PCO
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